Skip to content

Tag: AGM

Published on

NOTES: The report presented at the meeting is available on the gabriolafire.ca site. Unless they touch on procedural matters, the auditor’s comments when reviewing the document are not transcribed. All questions asked of the auditor and of the board are transcribed.

CHAIR: A couple of points of order from past meetings, just to clear things up. The formal distinction between a meeting and a session is very nuanced. So over the last week, I've researched and consulted with an accomplished facilitator, and tonight's meeting is an adjourned meeting, or continuation of the annual general meeting, but as part of the same session. I mention this because I misspoke at the last general meeting, and there are procedural implications of the distinction. With respect to the voting rights of the chair, it is now my understanding that the chair has one vote and votes at the same time as the rest of the voters. This is based on BC government guidance from their website and the 1995 Letters Patent. If the vote results in a tie, the topic of the vote is defeated. Thanks to those with proficiency in parliamentary procedure who have taken the time to help me do better.

...continue reading "2025 GFPID AGM report – July 9th, audited financial statements"

Published on

This continues the transcripts of proceedings at the regular general meeting of the Gabriola Fire Protection Improvement District was held on July 2nd, 2025.

(Item from VIII. Business Arising)

2. HIRING

Brief review of current status of hiring a permanent Corporate Officer. Other matters relating to hiring were moved to the in camera portion of the meeting.

3. AGM

2024 AUDIT

The Chair reports that the notice requirements for adjourning an AGM and reconvening on a later date have been met.

The Chair asked the Inspector of Municipalities for clarification on a number of questions.

...continue reading "2025-0702 GFPID meeting – part 4"

Published on

The following are taken from transcripts of audio recordings, but note that the echoes in the room made interpreting some of the content very difficult.

This post includes: 

  • Information on FUS and Superior Tanker Accreditation
  • Motion on remuneration of trustees
  • Motion on appointment of the auditor

...continue reading "GFPID AGM report – Part 3"

Published on

This post documents presentations, discussions, and questions relating the first three agenda items at the AGM. 

Please note that difficulties with echoes in the room and random loud noises made hearing very difficult, and the transcriptions that follow are in some places incomplete. Gaps resulting from editing out repetition or extraneous words are indicated by ... and gaps resulting from audio being unintelligible are indicated by [...] or [unintelligible]. Words which were not completely clear at are in square brackets.

Questions to the board, when not directed to the Auditor, were answered by Paul Giffin as Chair.

Agenda

There were some difficulties with distributing copies of the minutes of the previous year's AGM because the power outage that had lasted for much of the day had made it impossible to print copies until just before the meeting commenced. It was explained that the agenda for AGMs is set and does not deviate from year to year.

Based on previous year's minutes, the standard Agenda is:

  1. Land acknowledgement
  2. Presentation and acceptance of previous year's minutes
  3. Presentation of financial statements by the auditor
  4. Fire Chief's Report
  5. Training Officer's Report
  6. Report of Captain No. 1 Hall
  7. Report of Captain No. 2 Hall
  8. Trustee's Honorarium
  9. Election of Trustees

The land acknowledgement and presentation and acceptance of the previous year's minutes proceeded normally.

Financial Statements

The auditor from KMA Chartered Professional Accountants, Doug Parkhurst, explained that there were no financial statements to present.

...continue reading "GFPID AGM Report – Part 2"

Published on

The Gabriola Fire Protection Improvement District Annual General Meeting was held on June 18th.

The audited financial statements were not presented; the AGM was adjourned to be re-opened at a later date, likely in July, so that this requirement can be completed.

The election was held, and as reported by the Sounder Alert, three new trustees were elected. 1035 ballots were cast, 3 were spoiled and 2 were rejected.

  • Elected to a Three year term: Oliver Bussler (764 votes) and David Chorneyko (734 votes)
  • Elected to a Two year term: Wayne Mercier (690 votes)

At the Regular Meeting held after the Election, the Board elected Wayne Mercier as the Chair of the Board.

There were some contentious discussions during the meeting, and we will be posting content relating to that. However, the fire hall is very echoey and at one point there were a number of mysterious loud noises. Both factors make some audio illegible and other parts difficult to understand, so transcribing the audio is challenging. We'll get further details up as soon as we can.

Published on

The Sounder has published a set of Q+As sent to the six candidates running for election as trustees of the Gabriola Fire Protection Improvement District (GFPID). Three positions are open.

The six questions asked:

  1. What makes you an ideal candidate to be a Fire Board Trustee?
  2. What changes – if any – would you want to make to the current 10-year long-range plan?
  3. Are there any recommendations from the Brownlee and Governance reviews you think should be implemented by the Fire Board?
  4. What can local governments like Improvement Districts do to work towards the goals and recommendations of the Truth and Reconciliation Report?
  5. Should Fire Trustee elections have advance-voting options available?
  6. Any other statement you want to make with respect to this election and the GFPID?

If you read this on the day of publication—don't forget the All Candidates Meeting, hosted by Gabriola Talks on Wednesday, June 4th, at 7pm at the Agi Hall.

Published on

The Improvement District Manual states on page 19:

Voter Eligibility

Persons entitled to vote at an election must meet all of the following requirements:

    • A Canadian citizen.
    • Eighteen years of age, or older.
    • An owner of land in the improvement district.
    • A resident of the province for the prior six months, or legal representative of an owner of land in the improvement district who has died, become insolvent or insane.

One vote is also allowed for each board or corporation that owns land within the improvement district. The board or corporation must designate one person to act as an authorized agent to vote on its behalf. This should be done in writing so the returning officer can verify the vote.

If more than one person is registered on title as a landowner, each one can vote as long as they also meet the other qualifications.

However, no person can have two votes unless they meet the qualifications to be an elector and are also an agent authorized to vote on behalf of a board or corporation.

On p21 the Manual adds:

It should be noted that only persons attending the election, and meeting the eligibility requirements, are entitled to vote. Persons not attending the election in person cannot vote by proxy.

NOTES:

  • The use of supplementary voting procedures for GFPID elections has been under discussion for some time—the minutes from March 2023 state, "Absentee ballots: Trustees stated no change for this year; will require a lot more time to set up"—but no changes have been implemented.
  • Mail-in voting for RDN elections is mandated and regulated by the the RDN 2018 General Local Election Bylaw.

Election date:

The Annual General Meeting of the Gabriola Fire Protection Improvement District (GFPID) will be held on June 18th, 2025, at 7 pm at Fire Hall #1 on Church Street. Polls for the election of Trustees will be open from 12 noon to 7 pm at the Church Street Fire Hall.

The GFPID is an autonomous local government body responsible for providing fire protection services. As with all democratic government bodies, residents in a community express their opinions by voting for representatives—this is your opportunity to have your say. We encourage all Gabriola residents to attend the AGM and vote (if allowed by law to do so).

Published on

Yes, there will be an election.

There are three open positions for the Gabriola Fire Protection Improvement District Board of Trustees. As reported in the May 28th edition of the Sounder News, six candidates have filed to stand in the election on June 18th, which means that a vote will be held. The candidates are:

  • Chris Bowers
  • Oliver Bussler (former firefighter)
  • David Chorneyko (former firefighter)
  • Paul Giffin (standing for re-election)
  • Rick Jackson (former Fire Chief)
  • Wayne Mercier

Mark your calendar:

  • An All Candidates Meeting has been scheduled to be hosted by Gabriola Talks on Wednesday, June 4th, at 7pm at the Agi Hall.
  • Election polls are open: June 18th, 12 noon to 7 pm, at Fire Hall #1 on Church Street
  • Annual General Meeting of the Gabriola Fire Protection Improvement District: June 18th, 7 pm, at Fire Hall #1 on Church Street

We will post links and more information as we receive them.

Published on

The annual general meeting of the Gabriola Fire Protection Improvement District (GFPID) will be held on June 18th, 2025, specific times TBA. There will be no advance poll or mail-in ballots for absentees.

Voter requirements (Letters Patent): "At any general meeting every person shall be qualified to vote who is a Canadian citizen, is eighteen years old or older and is an owner of land in the improvement district." (There are also provisions extending voting rights to agents of land-owning businesses and representatives of incapacitated individuals.)

The GFPID Letters Patent provide for seven (7) Trustees, elected for 3-year terms. As per information received at the time of writing, there will be 3 Trustee positions open for election at this AGM, and the Board will soon put out a Call for Nominations. If the number of nominations received match the number of open positions or are fewer, the candidates will be elected by acclamation. If more candidates than openings stand for office an election will be held at the AGM and the meeting will continue until results are tallied and announced.

We will post more info as we receive it; watch for GFPID Chronicles for news.

The GFPID is an autonomous local government body responsible for providing fire protection services. As with all democratic government bodies, residents in a community express their opinions by voting for representatives—this is your opportunity to have your say. We encourage all Gabriola residents to attend the AGM and vote (if allowed by law to do so).