Skip to content

Category: Q+A

Published on

The January meeting of the Gabriola Fire Protection Improvement District trustees was delayed from the usual first Wednesday to the second Wednesday of the month.

Because most of the meeting proceded civilly and efficiently, we are summarizing matters and providing transcripts only where there are areas of disagreement or details that we believe are of interest.

Signal to noise ratio (good/bad/ugly) = good

The January 21st 2026 Sounder has three articles reporting on this meeting:

TABLE OF CONTENTS

Call to order

Introduction of late agenda items and adoption of agenda

GUEST SPEAKER

Adoption of minutes

Correspondence - none

Financial report - none

COMMITTEE REPORTS

  1. Finance Committee
  2. Communications Committee
  3. Hiring Committee
  4. Website Committee
  5. Freedom of Information Response Committee
  6. Policy and Bylaw 97 Review Committee
  7. HR Committee
  8. Privacy Breach Committee

REPORTS

  1. Corporate Officer
  2. Fire Chief
  3. Deputy Chief
  4. Association

BUSINESS ARISING FROM THE MINUTES and UNFINISHED BUSINESS

  1. Privacy Management Update
  2. Bylaw XXX: Fire Department Establishing Bylaw
  3. Respectful Workplace Policy Due to WorkSafe BC
  4. Records and Information Management Bylaw

NEW BUSINESS

  1. Election
  2. Capital reserve management
  3. Motion related to capital reserve management
  4. Safety assessment
  5. Use of ceiling projector
  6. Performance management framework

QUESTION PERIOD

  1. Privacy breach
  2. Deadlines on applying for advances on tax levy
  3. Select committee to review legislation and develop a strategy for psychological safety at meetings – offer to facilitate
  4. Fire extinguishers – refilling on island

...continue reading "2026-01 GFPID meeting"

Published on

This post summarizes what happened at the November 5th, 2025 general meeting, and provides transcripts for some areas of discussion. Timestamps (which may not be precise) from the official video recording are provided so that you can fill yourself in on anything of interest.

Motions require a second in order for discussion to be opened. Our transcripts do not record the seconding of motions; if discussion continues seconding may be assumed. We do note explicitly if a motion is not seconded, and the matter is never opened for discussion.

Motions initially reported may not exactly match the final motions in the minutes. When possible we will update them from the official minutes and will note any substantive discrepancies. 

Meeting packages, videos and supplementary materials are linked from the Calendar on the Trustees CALENDAR page.

Key to the character of different segments: most of this meeting was reasonably efficient and collegial; some items that were more contentious or confusing are indicated by

🐌  took a while to get there

🌀 confusion

🔥 disagreements

GFPID OPEN BOARD OF TRUSTEES MEETING

Date: November 5, 2025

Present: all board members with the exception of Trustee Bussler, plus the Corporate officer, Fire Chief, and Deputy Chief. Past Returning Officer Cheryl Hannebauer, who made a presentation on revisions to election policy, joined the Corporate Officer at the board table.

This summary follows the outline in the Agenda. Timestamps indicate approximate locations of discussions in the meeting video. The meeting addressed all items on the agenda and lasted 2.5 hours.

...continue reading "2025-11-05 GFPID meeting"

Published on

The video recording of this meeting is on the Trustees Upcoming Meetings page. The following does not transcribe all recorded material from the meeting.

  • […] indicates that extraneous content has been removed (very minor content such as extra words is removed without this marker)
  • [?] indicates that recorded content could not be made out

NOTES ON THE DISCUSSIONS

As will become clear as you read through, the transcripts show that people have very different understandings and interpretations of the meaning and precedence of rules and regulations set by the Letters Patent and Local Government Act (emphasis added below):

  • Letters Patent: one purpose of the AGM is “to have the landowners choose an auditor for the ensuing year”
  • LGA 692 (1): “An improvement district board must appoint an auditor…”

One interpretation is that the landowners choose the auditor, which the board then formally appoints; another is that the board decides on a list of candidate auditors which is then presented to the landholders so that they can choose between them. Clearly far more power and authority resides with the landholders if they have the right to independently choose the auditor.

  ...continue reading "2025-09-03 Special General Meeting"

Published on

NOTES: The report presented at the meeting is available on the gabriolafire.ca site. Unless they touch on procedural matters, the auditor’s comments when reviewing the document are not transcribed. All questions asked of the auditor and of the board are transcribed.

CHAIR: A couple of points of order from past meetings, just to clear things up. The formal distinction between a meeting and a session is very nuanced. So over the last week, I've researched and consulted with an accomplished facilitator, and tonight's meeting is an adjourned meeting, or continuation of the annual general meeting, but as part of the same session. I mention this because I misspoke at the last general meeting, and there are procedural implications of the distinction. With respect to the voting rights of the chair, it is now my understanding that the chair has one vote and votes at the same time as the rest of the voters. This is based on BC government guidance from their website and the 1995 Letters Patent. If the vote results in a tie, the topic of the vote is defeated. Thanks to those with proficiency in parliamentary procedure who have taken the time to help me do better.

...continue reading "2025 GFPID AGM report – July 9th, audited financial statements"

Published on

This continues the transcripts of proceedings at the regular general meeting of the Gabriola Fire Protection Improvement District was held on July 2nd, 2025.

Q+A: Fire Chief’s Report

TRUSTEE DIANA MOHER asked if the chief could share something giving a sense of the effect on the community by being first responders and EMRs dealing with things like CPR calls. Chief Sprogis: “I think Gabriola has seen now about 11 saves,” and noted a recent cardiac arrest that off-duty firefighters were able to attend within a few seconds.

TRUSTEE OLIVER BUSSLER: On the call volume report section, I recall back in October last year, you had changed the response matrix, you were doing a pilot program where only the duty officer would respond to certain calls, and I think you would provide, routinely, updates in terms of the impact that was having. And I haven't heard that in a while, so I just wanted to confirm that that's still being used, and how long do you plan on running that [?] program?

...continue reading "2025-07-02 GFPID meeting – part 2"

Published on

This post documents presentations, discussions, and questions relating the first three agenda items at the AGM. 

Please note that difficulties with echoes in the room and random loud noises made hearing very difficult, and the transcriptions that follow are in some places incomplete. Gaps resulting from editing out repetition or extraneous words are indicated by ... and gaps resulting from audio being unintelligible are indicated by [...] or [unintelligible]. Words which were not completely clear at are in square brackets.

Questions to the board, when not directed to the Auditor, were answered by Paul Giffin as Chair.

Agenda

There were some difficulties with distributing copies of the minutes of the previous year's AGM because the power outage that had lasted for much of the day had made it impossible to print copies until just before the meeting commenced. It was explained that the agenda for AGMs is set and does not deviate from year to year.

Based on previous year's minutes, the standard Agenda is:

  1. Land acknowledgement
  2. Presentation and acceptance of previous year's minutes
  3. Presentation of financial statements by the auditor
  4. Fire Chief's Report
  5. Training Officer's Report
  6. Report of Captain No. 1 Hall
  7. Report of Captain No. 2 Hall
  8. Trustee's Honorarium
  9. Election of Trustees

The land acknowledgement and presentation and acceptance of the previous year's minutes proceeded normally.

Financial Statements

The auditor from KMA Chartered Professional Accountants, Doug Parkhurst, explained that there were no financial statements to present.

...continue reading "GFPID AGM Report – Part 2"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is the last of a series of blog posts documenting the eight questions and responses at the ACM.

QUESTION

I'm a trustee. I didn't run for re-election. I ran because people quit. People who quit a dysfunctional board. [unintelligible]. So this board has worked really well together. So enough of my advertising. But just so you know, where I come from.

The question to everyone is: how we can handle all the misinformation and the disinformation that people put on Facebook and social media? People have alluded that they can't talk about things, or say that they can't talk about things—there are provincial guidelines that they have; but people post what they want on social media, and I want to know how you're going to counteract that in the community, because I'd like to hear what you candidates think.

...continue reading "GFPID 2025 All Candidates Meeting – Question 8"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is part of a series of blog posts documenting the questions and responses at the ACM.

QUESTION 7

The past 20, 30 years or so, it seems to me there is a systems dysfunction. I've heard a lot of talk this evening about the exact ways in which the process is supposed to work, but I've heard nothing about some other form of coming to agreement, and that is through mediation. I heard none of that, except from Chris when she opened her comments, she alluded to that, and I'm really hoping that the board is open to trying to find a way of mediating their dysfunctional board. [Missed first part of question, updated after seeing Sounder News transcript]

...continue reading "GFPID 2025 All Candidates Meeting – Question 7"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is part of a series of blog posts documenting the questions and responses at the ACM.

QUESTION 6

Thank you. Just a response to a comment Mr Giffin made earlier with regard to firefighters always asking for additional services and [...] material items, that's not correct. We've got a number of members of the fire department who have left the fire department recently, and that wasn't the reason they left.

After reading numerous articles in the Gabriola Sounder over the past few years about the Fire Protection Board and the oft-used dysfunctional description of the board, not the fire department, but specific to the board, many Gabriola residents, and the fact that you, Mr. Giffin, have held the key position as the board chairman throughout the past six years. How can electing you to yet another term help resolve the extensive turmoil, lawsuits, staff dismissals and internal grievances?

...continue reading "GFPID 2025 All Candidates Meeting – Question 6"

Published on

There have been statements recently about whether the Fire Board followed proper process with regard to a complaint: one side says they did, one side says they didn't. We looked at the policy to see who was correct.

...continue reading "Fact-checking – complaints policy"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is part of a series of blog posts documenting the questions and responses at the ACM.

[Ed. note: some answers below reference the complaints policy, which is not on the GVFD website but can be found here.]

QUESTION 5

Okay, my question is for Oliver, given that your wife is a named witness in a lawsuit for the plaintiffs against the Gabriola Fire District Board, the fire chief, the Chair, I just wonder how you propose to maintain an attitude of neutrality, or even camaraderie of any kind, with the rest of the fire Board who may still be here, or the fire chief, thank you.

...continue reading "GFPID 2025 All Candidates Meeting – Question 5"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is part of a series of blog posts documenting the questions and responses at the ACM.

QUESTION 4

[Recording missed first part of question] …over 20 years ago, I've observed a kind of contextual shifting of how we understand the fire departments as, as the fire improvement district. And so if a citizen says, "I have a concern about how the trustees are governing," what we hear back is, "You're criticizing our firefighters. You're not behind our firefighters." I would like to know what the candidates would do to remedy that situation so that as a citizen, I can be assured that the trustees are carrying out their role, and it's an appropriate role in relation to the firefighters who deserve to be supported by a board that understands that distinction.

...continue reading "GFPID 2025 All Candidates Meeting – Question 4"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The Q+A meeting was held at the AGI Hall and facilitated by Gabriola Talks. 

The Sounder News also published a Q+A with candidates on June 4th, 2025. The Sounder will have a full report on the meeting, which we will link to as soon as it is published.

The 2025 GFPID candidates introduce themselves

What follows are the introductory comments from each candidate, in which they introduce themselves and say what they stand for. Each candidate was allowed two minutes for their introduction.

...continue reading "GFPID 2025 All Candidates Meeting – Intros"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is part of a series of blog posts documenting the questions and responses at the ACM.

QUESTION 3

You know, I'm very interested in the vote, and I find seven hours in the middle of the week, that disenfranchises too many people. It's in the middle of a work week and it's just one day, and if you [...] work in Nanaimo, if you miss the 5:20 ferry, you can't vote. I find this appalling. So my question is to all the candidates, will you work to provide advanced polling dates and a mail in ballot for next year's election?

...continue reading "GFPID 2025 All Candidates Meeting – Question 3"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is part of a series of blog posts documenting the questions and responses at the ACM.

QUESTION 2

This is for Dave. In the interest of transparency, could you tell us about your intimidation of John Moeller. A text in the last couple of weeks that you sent to him was threatening and intimidating. You want, if you want to explain that to the voters?

...continue reading "GFPID 2025 All Candidates Meeting – Question 2"

Published on

On June 4th there was a well-attended All-Candidates Meeting for the 2025 Election of GFPID trustees. The meeting was held at the AGI Hall and facilitated by Gabriola Talks. The Sounder News will have a full report on the meeting, which we will link to as soon as it is published. This is the first of a series of blog posts documenting the questions and responses at the ACM.

QUESTION 1

In 2022 the GFPID’s own governance review made dozens of recommendations to improve transparency and accountability, including limiting trustees to two consecutive terms of three years. I served on that committee, and I can say that very few recommendations have been implemented. Yet the Chair, now seeking a third term, recently told the Sounder that all the recommendations have been dealt with. That is simply not true. The same trustee was also the subject of a non-confidence vote by the Firefighters Association, which I was a member of at the time. As elected officials, what will each of you do to ensure the recommendations are followed, and how will you keep the public informed of your progress?

...continue reading "All Candidates Meeting – Question 1"

Published on

The Sounder has published a set of Q+As sent to the six candidates running for election as trustees of the Gabriola Fire Protection Improvement District (GFPID). Three positions are open.

The six questions asked:

  1. What makes you an ideal candidate to be a Fire Board Trustee?
  2. What changes – if any – would you want to make to the current 10-year long-range plan?
  3. Are there any recommendations from the Brownlee and Governance reviews you think should be implemented by the Fire Board?
  4. What can local governments like Improvement Districts do to work towards the goals and recommendations of the Truth and Reconciliation Report?
  5. Should Fire Trustee elections have advance-voting options available?
  6. Any other statement you want to make with respect to this election and the GFPID?

If you read this on the day of publication—don't forget the All Candidates Meeting, hosted by Gabriola Talks on Wednesday, June 4th, at 7pm at the Agi Hall.

Published on

Updated week of May 18th:

  • Q+A: question about mail-in or advance poll voting, questions about the proposed addition of a third Fire Chief position (2025-07 Trustees meeting).
  • Info + Resources: added David Chorneyko's letter to the editor explaining why he recommends conversion to RDN management (and announcing that he will stand as a candidate for election to the Board of Trustees for the Gabriola Fire Protection Improvement District).